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Apply Now to Host an Exhibit at the Finale Expo

 

Crowd 2 copyThe USA Science & Engineering Festival Expo will be held April 15-17, 2016 in Washington, DC, and will give over 1,000 STEM organizations from all over the United States the opportunity to present hands-on, fun science activities to inspire the next generation of scientists and engineers.

The Expo will be open to the public Saturday, April 16th, 2016 from 10:00am-6:00pm and on Sunday, April 17, 2016 from 10:00am - 4:00pm. On Friday, April 15th, 2016, Exhibitors are also required to participate in our special invitation only Sneak Peek Friday event, from 9:00am – 5:00pm. The audience will include K-12 students and their teachers, government officials, military families, and the press. Exhibitors who are not able to participate in Sneak Peek Friday must notify their point of contact at the Festival.

During that time, your booth needs to be staffed by warm, smiling faces at all times. On average, Exhibitors of the 2014 Festival reported 10,000-12,000 visitors to their booths over the course of the 3-day Expo!

 EXHIBITOR GUIDELINES

USASEF14 1593 copyWe select Exhibitors based on how your organization plans to present valid science and engineering principles in a novel, fun, educational, engaging, captivating and hands-on interactive format. While people of all ages will pass by your booth, the activity should be geared towards a 12th grade science understanding or below. We strongly recommend that you have a scientist or engineer at the booth at all times – kids love to "meet the scientist"! Download and print our Tips to Create and Exhibit That Rocks! for ideas on how to create the best experience at your booth.

To see what other organizations exhibited in 2014, click here.

 

EXHIBITOR FEES:

USASEF14 2660 copyEarly Bird Special: Our early bird special is now open to the first 200 Organizations to sign up and pay for their space. A 50% deposit of the total amount due must be received by December 31, 2014 to receive this special.

Non-profits: $750

For profits (companies): $1,250

Please note: Early bird special rate applies to first two booths only. If you would like more than two booths, the cost is $1,000 for non-profits, and $1,500 for companies for each additional booth.

Prices will increase after the first 200 Organizations sign-up. The regular rate is $1,000 for non-profits and $1,500 for companies.

OTHER INFO:

Referral Discount: The Festival appreciates your referrals for potential new exhibitors! If you refer a new Organization to us who signs up to exhibit, we will give you $50 back from your exhibit fee. It's that simple!

With your 10' x 10' Exhibit Space you will receive the following:

  • 8’ High Draped Back & 3’ High Side Walls (white)
  • 1 – 6'L x 24”W x 30”H Skirted Table (white)
  • 2 – Plastic Contour Chairs
  • 1 – Wastebasket
  • 1 – Standard Electrical Outlet (5 Amp located at the back of your booth)
  • (A Standard Electrical Outlet can accommodate 1 laptop or 1 small device. If you need additional electricity, you must order it from Hi-Tech Electric via the order form on USASEF Expresso.)
  • 1 – 11” x 17” Identification Sign with Company Name and Booth Number

Your entire exhibit must be contained within your booth space. Storage of any boxes or supplies must also be contained within your space.

Please note that carpet is not included and may be ordered separately for an additional cost. Additional fees also apply for extra materials/services such as specialty furniture, accessories, internet use, and security and cleaning services.

In addition, move-in/move-out and set-up of your Exhibit could add extra costs depending on how much equipment you need to move in, and the method you choose to move-in/move-out. Because the Convention Center is a Union House, all Exhibitors must abide by the rules and regulations.