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Become an Exhibitor

26730419332 e958da2ba4 mThe USA Science & Engineering Festival Expo will be held April 6-8, 2018 in Washington, DC, and will give over 1,000 STEM organizations from all over the United States the opportunity to present hands-on, fun science activities to inspire the next generation of scientists and engineers.

The Expo will be open to the public Saturday, April 7th, 2018 from 10:00am-6:00pm and on Sunday, April 8, 2018 from 10:00am - 4:00pm. On Friday, April 6th, 2018, Exhibitors are also required to participate in our special invitation only Sneak Peek Friday event, from 9:00am – 5:00pm. The audience will include K-12 students and their teachers, government officials, military families, and the press. Exhibitors who are not able to participate in Sneak Peek Friday must notify their point of contact at the Festival.

During that time, your booth needs to be staffed by warm, smiling faces at all times. On average, Exhibitors of the Festival reported anywhere from 5,000-12,000 visitors to their booths over the course of the 3 day Expo! Check out photo gallery from 2016 to see the Expo in action!

Exhibitor Guidelines

27155050641 b3b708fe0d mWe select Exhibitors based on how your organization plans to present valid science and engineering principles in a novel, fun, educational, engaging, captivating and hands-on interactive format. While people of all ages will pass by your booth, the activity should be geared towards a 12th grade science understanding or below. We strongly recommend that you have a scientist or engineer at the booth at all times – kids love to "meet the scientist"! Download and print our Tips to Create an Exhibit that Rocks for ideas on how to create the best experience at your booth.

To see what other organizations exhibited in 2016, click here. And to view the Expo map from 2016, click here!

Exhibitor Fees

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For Standard Hands-On Booths:

EARLY BIRD RATES (rates will increase after February 15, 2017):

Non-profits: $1,000

For profits (companies): $1,500

With your 10' x 10' Exhibit Space you will receive the following:

  • 8’ High Draped Back & 3’ High Side Walls (white)
  • 1 – 6'L x 24”W x 30”H Skirted Table (white)
  • 2 – Plastic Contour Chairs
  • 1 – Wastebasket
  • 1 – Standard Electrical Outlet (5 Amp located at the back of your booth)
  • (A Standard Electrical Outlet can accommodate 1 laptop or 1 small device. If you need additional electricity, you must order it from Hi-Tech Electric via the order form on USASEF Expresso.)
  • 1 – 11” x 17” Identification Sign with Company Name and Booth Number

Career Pavilion Table: $250. Click Here for more info on the Career Pavilion (please fill out form below to apply). 

Other Info

All fees are nonrefundable.

If the Exhibitor fee is prohibitive to your participation, please contact Lauren Raymond (link to email) to discuss potential grants to assist you with covering some of the costs.

Your entire exhibit must be contained within your booth space. Storage of any boxes or supplies must also be contained within your space.

Please note that carpet is not included and may be ordered separately for an additional cost. Additional fees also apply for extra materials/services such as specialty furniture, accessories, internet use, and security and cleaning services.

In addition, move-in/move-out and set-up of your Exhibit could add extra costs depending on how much equipment you need to move in, and the method you choose to move-in/move-out. Because the Convention Center is a Union House, all Exhibitors must abide by the rules and regulations.

Past Exhibitors:

Please send an email to Lauren Raymond with the following information and we will be in touch to get you officially signed up.

  • Name of Organization
  • Contact information for main POC
  • How many 10x10 foot exhibit spaces you plan to use

New Exhibitors - Please complete the application below:

 

 

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