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Apply Now to Host an Exhibit at the Finale Expo

exhibit science engineering festival fair washington d.c. event expo STEMThe USA Science & Engineering Festival Expo will be held April 26-27, 2014 in Washington, DC, and will give over 750 STEM organizations from all over the United States the opportunity to present hands-on, fun science activities to inspire the next generation of scientists and engineers. The Finale Expo will be held Saturday, 4/26 (9:00 AM - 6:00 PM ET) and Sunday, 4/27 (9:00 AM - 6:00PM ET) at the Walter E. Washington Convention Center. Similar to the 2012 Festival, we are kicking off the Festival with a special Sneak Peek Friday on 4/25, inviting students from underserved schools, media, government officials and military families. Participation by Exhibitors is optional on Sneak Peek Friday, however all exhibitors are expected to participate for the two full days (Saturday and Sunday). During that time, your booth needs to be staffed by warm, smiling faces at all times. On average, Exhibitors of the 2012 Festival reported 8,000-10,000 visitors to their booths over the course of the 3-day Expo!

 Exhibitor Guidelines

exhibit science engineering festival fair washington d.c. event expo STEMWe select Exhibitors based on how your organization plans to present valid science and engineering principles in a novel, fun, educational, engaging, captivating and hands-on interactive format. While people of all ages will pass by your booth, the activity should be geared towards a 12th grade science understanding or below. We strongly recommend that you have a scientist or engineer at the booth at all times – kids love to "meet the scientist"! Download and print our "Tips to Create an Expo Exhibit That Rocks!" for ideas on how to create the best experience at your booth.

To see what other organizations are planning for their exhibits in 2014, click here.


View our Exhibitor Brochure for more information on why to get involved now! 

Exhibitor Fees:

Non-profits: $1,000.00

For-profits (companies): $1,500.00

Referral Discount: The Festival appreciates your referrals for potential new exhibitors! If you refer a new Organization to us who signs up to exhibit, we will give you $50 back from your exhibit fee. It's that simple!

Payment:

Upon acceptance, exhibitors will be invoiced for exhibit fees. You can pay by check or credit card (via paypal – you do not need an account to do so and it is completely secure).

All fees are nonrefundable.

If the Exhibitor fee is prohibitive to your participation, please contact Lauren Raymond (link to email) to discuss potential grants to assist you with covering some of the costs.

With your 10' x 10' Exhibit Space you will receive the following:

  • 8' High Draped Back & Side Walls on 3 Sides
  • 1 – 6'L x 24"W x 30"H Skirted Table
  • 2 – Folding Chairs
  • 1 – Wastebasket
  • 1 – Standard Electrical Outlet (5 Amp)
  • 1 – 7" x 44" Identification Sign with Company Name & Booth Number (You are encouraged to bring additional signage and there are no restrictions or pre-approval required, just as long as the signage fits in your 10x10 booth space)

Please note that carpet is not included and may be ordered separately for an additional cost. Additional fees also apply for extra materials/services such as specialty furniture, accessories, internet use, and security and cleaning services.

In addition, move-in/move-out and set-up of your Exhibit could add extra costs depending on how much equipment you need to move in, and the method you choose to move-in/move-out. Because the Convention Center is a Union House, all Exhibitors must abide by the rules and regulations.

New Exhibitors:

Please fill out the form below and a Science Festival team member will follow up with you shortly.

Past Exhibitors:

You do not need to complete the form below. Please send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. with the following information. We will then send you the Exhibitor Portal log-in information where you can view and update your information and exhibit description(s) from last year.

  • Name of Organization
  • Contact information for main POC
  • How many 10x10 foot exhibit spaces you plan to use

 


 

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