There are 3 ways to transport your exhibit materials in and out of the Convention Center:
Move-in Using a POV (Privately Owned Vehicle):
By Hand-Carrying Materials
Hand-Carry Rules: Hand-carrying is allowed for 1 trip per exhibitor as long as you are not using any mechanical equipment including a dolly, cart, etc. You must enter the building on 9th Street at the corner of Mt. Vernon. The hand-carry entrance is on 9th Street. Your vehicle may NOT be left unattended at any time. Please make sure to have at least 2 staff per vehicle. You do not need to schedule an appointment for hand-carrying. Hand-carrying is only encouraged for organizations with very limited booth supplies. Exhibitors who do not obey hand-carrying regulations run the risk of being sent in through the loading dock and charged Material Handling, which starts at $89.
By Using Union Labor Cart Service
If you have more materials than 1 hand-carrying trip, you need to move in through the loading docks via the Marshaling Yard. This service must be scheduled in advance. Please complete the Cart Load Service Order Form on the USASEF Expresso site. All deliveries from the loading dock to your booth must be handled by the union labor and you will be billed accordingly.
GES is offering a one-way special cart rate of $69.25 per cartload for POVs only (i.e., car, pickup truck, minivan, or SUV) which does not apply to rental vehicles, step vans, box trucks, trailers, or any commercial carrier. This service must be scheduled in advance, please complete the Cart Load Service Order Form on the USASEF Expresso site.
A flat cartload is defined as items that will safely fit on the 3’ x 5’ surface of a flat cart- stacked no higher than the top of the cart’s push handle, and a shipment that is no more than 200lbs. Each exhibitor is allowed up to two cartloads per booth. All items must be packed in boxes or containers. Loose items may incur additional handling fees.
Advance Shipping of Materials to the Offsite Location (shipment MUST arrive between March 19 and April 17, 2014) – See the Advance Shipment section of the USASEF Expresso site for instructions.
Direct Shipping to the Convention Center (shipment MUST arrive between April 22 and April 23, 2014) – See Direct Shipment section of the USASEF Expresso site for instructions.